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Profession: Purchaser

01-10-2010 Job Opportunity Ref. fd-purchaser

Location: Field

non-family posting

Function / raison d'être

The purchaser oversees the entire purchasing process in an ICRC's delegation. In his/her capacity, he/she ensures that purchasing is carried out in line with standard institutional policies and procedures.

Principal responsibilities

  • Process specific purchase orders and establish contracts with suppliers, ensures all related information is available in the local database or filing system
  • Negotiate purchase conditions and purchase all specific goods and services as specified in the requests
  • Implement and follow-up ICRC purchase strategy for each family of product with the Geneva responsible purchaser.

Main tasks

  • Anticipate the needs together with the Logistics co-ordinator
  • Assist Procurement Officer to clarify problematic Requisition Orders
  • Supervise and train national staff dealing with purchase
  • Participate to procurement planning with SCA, Warehouse, Transport and Medical Logistics
  • Participate to the choice of the supply source
  • Negotiate and purchase: spot purchase, quotation, tender
  • Follow-up the procurement process until goods are delivered by the supplier
  • Sort out the quality claims and to validate suppliers invoices
  • Visit and prospect suppliers, select and evaluate them
  • Ensure maintaining of suppliers' and items' databases and filing
  • Keep and update the purchase procedures
  • Keep and update "tableau de bord": with activities and anomalies indicators (e.g. : Purchase orders, purchase values and consolidated volumes of suppliers/families/ sites, anomalies etc)
  • Maintain good filing system for PO files, Suppliers files, Products files
  • Assist in Tenders for Transport and Clearing.

Profile

  • Minimum 5 years working experience as a purchaser in commerce, industry an/or humanitarian organisation of which minimum 2 years in purchasing
  • English mandatory, French an asset
  • Good understanding of the supply chain processes
  • Good product/purchase knowledge, negotiation and competitive bidding skills, management of product portfolio, elaboration of purchase policy, legal aspects of purchasing assessment
  • Good management, administrative and communication skills
  • Professionalism, integrity, interpersonal skills, goal focus
  • Valid manual driving licence

Length of the assignment: 12 months

Departure: asap

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