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Purchaser

01-04-2013 Job Opportunity Ref. fd-purchaser

Location: Field

non-family posting

Function / raison d'être


The purchaser oversees the entire purchasing process in an ICRC's delegation. In his/her capacity, he/she ensures that purchasing is carried out in line with standard institutional policies and procedures.

 

Principal responsibilities

  • Process specific purchase orders and establish contracts with suppliers, ensures all related information is available in the local database or filing system
  • Negotiate purchase conditions and purchase all specific goods and services as specified in the requests
  • Implement and follow-up ICRC purchase strategy for each family of product with the Geneva responsible purchaser.


Main tasks

  • Anticipate the needs together with the Logistics co-ordinator
  • Assist Procurement Officer to clarify problematic Requisition Orders
  • Supervise and train national staff dealing with purchase
  • Participate to procurement planning with SCA, Warehouse, Transport and Medical Logistics
  • Participate to the choice of the supply source
  • Negotiate and purchase: spot purchase, quotation, tender
  • Follow-up the procurement process until goods are delivered by the supplier
  • Sort out the quality claims and to validate suppliers invoices
  • Visit and prospect suppliers, select and evaluate them
  • Ensure maintaining of suppliers' and items' databases and filing
  • Keep and update the purchase procedures
  • Keep and update "tableau de bord": with activities and anomalies indicators (e.g. : Purchase orders, purchase values and consolidated volumes of suppliers/families/ sites, anomalies etc)
  • Maintain good filing system for PO files, Suppliers files, Products files
  • Assist in Tenders for Transport and Clearing.

 

Selection requirements

  • Prepared to accept unaccompanied postings during the first 24 months of collaboration
  • Diploma in related field and purchase knowledge, negotiation and competitive bidding skills, management of product portfolio
  • Minimum 2 years purchasing of operational and strategic purchasing experience in commerce, industry and/or humanitarian field
  • Written and verbal English mandatory, French an asset
  • Good understanding of the supply chain processes
  • Additional competency : Engineering degree in Mechanic, Civil Engineering, Agronomy, or equivalent
  • Driving license (must cover manual transmission – a license for automatic-transmission vehicles only is not sufficient)

 

General skills

  • Strongly motivated by humanitarian work
  • Open-minded and adaptable, empathic and diplomatic
  • Able to work in a team, under pressure in sometimes a dangerous environment
  • Ability to take relevant decisions within a given framework
  • Good management, administrative and communication skills
  • Professionalism, integrity, interpersonal skills, goal focus

 

Length of the assignment: 12 months

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