Administrative assistant - Travel organizer (based in MSSC)

20 October 2017

The International Committee of the Red Cross (ICRC) is a neutral, impartial and independent humanitarian organization that works to protect and assist people affected by armed conflict and violence. The Manila Shared Services Center (MSSC), based in Makati since 1992, provides a range of services mainly in the field of Finance & Accounting, Logistics, Reporting and Human Resources, to ICRC Headquarters in Geneva and delegations around the world.

Job Purpose
The Welcome Assistant helps to ensure that welcome activities are organized smoothly, including coordination of pick-up/ drop-off of ICRC staff and guests, travel arrangements, visas, permits, official registration and accommodation.


Main Responsibilities

  • Organises all travel related documents
  • Maintains contact with services providers
  • Ensures proper logistical support for all the movements
  • Ensure the necessary administrative related work
  • Ensure good customer service for concerned files
  • Organises visas and other administration issues
  • Organises accommodation and hotel booking


Selection Requirements and Profile

  • University degree or advanced technical certificate
  • At least 2 years' experience in related function
  • Computer Proficiency in MS Office (Excel and Word in particular)
  • Strong organisational skills
  • Excellent attention to detail and problem-solving skills
  • Very good command of written and spoken English


WHAT WE OFFER
• Diverse and humanitarian-minded workforce
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
• Training opportunities
• Flexible work schedule


Qualified applicants are requested to email their comprehensive resume and motivation letter in one pdf file to mnl_msschr_services@icrc.org, following this format for the subject line: SURNAME First Name – Admin Assistant (Travel Organizer).


Deadline for application: 31 October 2017
Start Date: December 2017
Only short-listed candidates will be notified.