Distribution Files Reviewer (based in MSSC)

22 November 2017

The Distribution Files Reviewer is responsible for checking the distribution files and verify that the goods dispatched on the packing lists match the quantities received by ICRC beneficiaries during the distribution of assistance worldwide.

Main responsibilities:

  • Timely collection and verification of Packing List and Distribution Certificate forms coming from the field worldwide
  • Accountable for the completeness of the files after review
  • Filing and archiving of reconciliation file
  • Acknowledge and verify received documents versus dispatch note to ensure all reconciliation files are received
  • Cross-check the reconciliation checklists file upon receiving vs the actual documents and quantities
  • Identify missing files, send messages to the sites and maintain follow-up for the open cases
  • Prepare reconciliation files to be sent for archiving as per procedure
  • Escalate issues to the supervisor when needed

Selection requirements and profile:

  • University degree in any relevant field
  • At least 2 years experience in a similar function or as an administrative assistant
  • Excellent written and verbal communication skills in English; knowledge of French is an advantage.
  • Proficiency in MS Office (Excel and Word particularly)
  • Strong organizational skills
  • Great attention to detail and excellent problem solving skills
  • Reliable and honest


  • Diverse and humanitarian-minded workforce
  • An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
  • Training opportunities
  • Flexible work schedule

Qualified applicants are requested to email their comprehensive resume and motivation letter in one pdf file to mnl_msschr_services@icrc.org, following this format for the subject line: SURNAME First Name – Distribution Files Reviewer.

Deadline for application:  1 December 2017
Start date: Immediately

Only short-listed candidates will be notified.

The Manila Shared Services Center (MSSC), based in Makati since 1992, provides a range of services mainly in the field of Finance & Accounting, Logistics, Reporting and Human Resources, to ICRC Headquarters in Geneva and delegations around the world.