Job Opportunity: Assistant & Information Management Officer in Cairo

06 August 2018

The International Committee of the Red Cross (ICRC) Delegation in Cairo is looking for suitable candidates to fill the vacancy of Assistant & Information Management Officer.

Responsibilities:

  • Is responsible for information management in the delegation:
  • Organizes and manages the coherent and efficient information flow (internal & external),
  • Writes and revises information management and communication procedures and guidelines,
  • Implements and monitors projects related to ICRC information environment strategy,
  • Proposes changes and improvements in order to ensure the right treatment and sharing of documents,
  • Keeps various databases and lists updated,
  • Makes sure that institutional documents are properly filed,
  • Trains and supports users on all topics related to information management.
  • Is the reference person for the following: ICRC protocol, rules for correspondence, document security, filing and intermediary archiving and how to use standard computer technology.
  • Ensure compliance with the rules of visual identity in external presentations, letterheads, etc.
  • Ensures that all users apply ICRC related policy and procedures.
  • Trains, supervises, and supports the staff under her/his responsibility and implement whatever changes are needed to ensure optimal performance.
  • Supports the head of the delegation and the management team
  • Acts as a facilitator within the management team and eases
  • the decision-making process, ensuring a coordinated and consistent workflow
  • Is responsible for the general secretarial work of the management and will, amongst other tasks,
  • Distribute or manage paper and electronic mail, and ensure filling.
  • Create and proofread documents in Arabic, English, and French is a plus,
  • Translate simple documents from English to Arabic and vice versa,
  • Manage the agenda of the management and external contacts,
  • Organise and prepare meetings with external interlocutors,
  • Take minutes of meetings if requested.

Requirements:

  •  University degree or equivalent.
  • 3-5 years' work experience in a similar function with a good reference.
  • Information management,records management and secretarial expertise.
  • Excellent command of written and spoken Arabic. Very good oral and written communication skills in English. French is a plus.
  •  Very good computer skills, incl. Word, Excel and Power Point
  • Experience in using collaboration tools/platforms, the Internet, etc.

Profile:

  • Capacity to work independently.
  • Excellent organizational, methodical abilities.
  • A sense of initiative, pro-activeness and setting priorities.
  • Flexibility, patience, diplomacy resistance to stress inherent in a "multi-tasking" job and capacity to adapt to changes.
  • Service-oriented.
  • Very good communication skills and being at ease with internal and external interlocutors.
  • Strong leadership and teamwork skills.
  • Interest in humanitarian activities (especially ICRC's).
  • Flexibility to travel.

Please submit your cover letter and CV not later than 16 August 2018 to:
https://www.bayt.com/en/egypt/jobs/assistant-information-management-offi...
Only complete files matching with the profile will be considered.
Only short-listed candidates will be contacted.