Job Opportunity: Assistant & Information Management Officer in Cairo

The International Committee of the Red Cross (ICRC) Delegation in Cairo is looking for suitable candidates to fill the vacancy of Assistant & Information Management Officer.

Responsibilities:

• Is responsible for information management in the delegation:
• Organizes and manages the coherent and efficient information flow (internal & external),
• Writes and revises information management and communication procedures and guidelines,
• Implements and monitors projects related to ICRC information environment strategy,
• Proposes changes and improvements in order to ensure the right treatment and sharing of documents,
• Keeps various databases and lists updated,
• Makes sure that institutional documents are properly filed,
• Trains and supports users on all topics related to information management.
• Is the reference person for the following: ICRC protocol, rules for correspondence, document security, filing and intermediary archiving and how to use standard computer technology.
• Ensure compliance with the rules of visual identity in external presentations, letterheads, etc.
• Ensures that all users apply ICRC related policy and procedures.
• Trains, supervises, and supports the staff under her/his responsibility and implement whatever changes are needed to ensure optimal performance.
• Supports the head of the delegation and the management team
• Acts as a facilitator within the management team and eases
• the decision-making process, ensuring a coordinated and consistent workflow
• Is responsible for the general secretarial work of the management and will, amongst other tasks,
• Distribute or manage paper and electronic mail, and ensure filling.
• Create and proofread documents in Arabic, English, and French is a plus,
• Translate simple documents from English to Arabic and vice versa,
• Manage the agenda of the management and external contacts,
• Organise and prepare meetings with external interlocutors,
• Take minutes of meetings if requested.

Requirements:

•  University degree or equivalent.
• 3-5 years' work experience in a similar function with a good reference.
• Information management,records management and secretarial expertise.
• Excellent command of written and spoken Arabic. Very good oral and written communication skills in English. French is a plus.
•  Very good computer skills, incl. Word, Excel and Power Point
• Experience in using collaboration tools/platforms, the Internet, etc.

Profile:

• Capacity to work independently.
• Excellent organizational, methodical abilities.
• A sense of initiative, pro-activeness and setting priorities.
• Flexibility, patience, diplomacy resistance to stress inherent in a "multi-tasking" job and capacity to adapt to changes.
• Service-oriented.
• Very good communication skills and being at ease with internal and external interlocutors.
• Strong leadership and teamwork skills.
• Interest in humanitarian activities (especially ICRC's).
• Flexibility to travel.