红十字国际委员会东亚地区代表处招聘行政实习生

2023-08-01

The ICRC Regional Delegation in Beijing seeks to fill the following position:

Administrative Intern

The following job description complements its role description.

Purpose and Main responsibilities:

The Administrative intern will sit in the management office and work closely with the Assistant and Information Management Officer (AIMO) to support the Head of Regional Delegation and Deputy Head of Regional Delegation for various administrative issues. S/he might also support the delegation’s information management in some certain areas.

The main duties are:

  • dealing with the logistical aspects for the management team including but not limited to involving in meeting preparation including setting up the meeting room equipment, organizing travels, reserving office cars
  • managing the Shared Mailbox and forwarding its emails
  • editing verbal notes and diplomatic letters
  • formatting documents
  • sending and receiving (diplomatic) pouch, mails and fax; welcoming visitors, transferring calls
  • familiarizing with ICRC working tool and giving simple advice to delegation users
  • assisting in updating forms
  • other tasks upon the request of the Assistant and Information Management Officer

Requirements:

  1. University student over the whole period of the internship
  2. Be able to work in the office for at least 4 days per week (5 days is preferred), from 14 August to 31 December 2023
  3. Fluent in English, both oral and written – good mastery of written grammar; CET-6 certificate
  4. Proficiency in MS Office Suite – Word (advanced), Excel, PowerPoint, and Outlook
  5. Detailed-oriented and respecting confidentiality
  6. Solution and service oriented

What you will gain:

  • experience the work in international organization and multi-cultural environment, get to know humanitarian work
  • have a good understanding of office administrative work and enhance multi-tasking ability
  • improve the English correspondence writing skills and understand protocol
  • practice in different professional Softwares
  • have some understanding of information management

 

Qualified applicants are requested to submit their CV and letter of motivation in English as well as the proof of English proficiency (e.g. CET etc.) by email only to:bej_im_services@icrc.org Attn: Administrative Intern

Deadline for applications:  Mid-day of Sunday 6 August 2023.

Kindly note that only short-listed candidates will be invited for test and interview