红十字国际委员会东亚地区代表处招聘高级运输官员

2022-05-19

The ICRC Regional Delegation in Beijing seeks to fill the following position:

Transport Officer

Purpose:

Handles International Transport for all export shipments from China to meet needs in the fields taking care of the costs, transit time, international and local regulations and, geopolitical situation.

In charge to purchase the most relevant transport (by Sea –Onshore and offshore-, Air, Rail, and Road) or organize a combination of different means of Transport, coordinate and follow up from the Request from Quotation to the delivery of good, invoicing process and file archiving.

Work closely, with ImpEx Officer in Bangkok, with the team in Geneva and overall with all transport colleagues in each destination countries.

Scope & Impact

  • Scope of work focus on China but not limited to it. The Transport officer 2 can be supporting other Asia countries such as Thailand, India and may be required to travel into the region if necessary.
  • Her (his) work aims to ensure that all shipments of all goods are being efficiently handle, send on time, using the best transport way and for the best costs, to countries where the ICRC operate.

RELATIONSHIPS

Internal Relations

  • Maintains a professional and constructive dialogue within the Supply Chain.
  • Liaises with staff working in regional centres, headquarter and delegations of destination's Supply Chain Unit and Import-Export to efficiently plan dispatch and shipment of cargo.
  • Liaise with LSCs, Headquarter, fields and other destination delegation. Dialog must be professional and supportive at any time.

External Relations

  • Maintains a professional and constructive dialogue with external interlocutors such as freight forwarder, clearing agents, Customs, governmental bodies and authority involved in transportation (ports, border points, airport.....)
  • Proposes new reliable partners in the field of freight forwarding and transportation for ultimate validations by Intl Transport Management.
  • Keeps information about market developments by gathering information from external sources
  • Adapts his/her behaviour to various interlocutors
  • To adhere to existing working practices, methods, procedures, undertake relevant training and development activities and to respond positively to new and alternative systems.

ACCOUNTABILITIES AND RESPONSIBILITIES (as per role description)

  • Responds efficiently to all shipping requests from headquarters and the fields managing requisition orders for transport, cargo handling and storage of cargo shipments by air, sea and road in line with ICRC and international regulations.
  • Purchases transit/logistics services (clearances, transport, lifting, handling and transit storage) in line with the ICRC's procedures and financial rules; ensures approvals and records are carried out according to established criteria.
  • Respond to requests for advice and assistance on International transport matters from the ICRC Logistics Units within the region.
  • Deals with emergency situations and respond efficiently.
  • Requests freight quotations for international air, sea & road freight consignments.
  • Selects cost efficient and reliable mode of transportation, including the choice of forwarder, carrier that guarantee a safe and quick transportation.
  • Negotiates with shipping companies on rates and special privileges such as extended "free time" on container demurrage at destination with prior approval from line manager.
  • Organizes tenders with selected and approved transporters, analyses them and establishes a selection table based on the criteria of cost efficiency, reliability and shortest delivery time.
  • Keeps contact with the manufacturer/supplier and the transporter to enable smooth coordination and cargo pick-up.
  • Must also track shipments to ensure they arrive on time and that shipment and delivery processes adhere to any pertinent regulations. Shares information about shipping and receiving activities.
  • Ensures that the required documentation is correctly established. Coordinates with the receiving and the sending of the documents to timely release of the cargo.
  • Follows up the invoicing, irregularities, delays and eventual claims in line with the ICRC procedures. Submits files to insurance company whenever needed.
  • Establishes proper shipping files allowing to track back freight and customs issues.
  • Ability to review alternative options and select most effective and cost-efficient mode of transport in various contexts and circumstances

Reporting

  • Establishes weekly progress reports on status of shipments
  • Updates JDE, impex/ImpEx, Profile and other databases (Shipping instructions, Contacts list....)
  • Extract records and establish transport statistics each semester
  • Keep a close eye on the political situation over the region in order to plan/propose proactively a plan B to keep pipelines open even in case of the situation is changing

Administration

  • Establishes coherent transport files that fulfil the financial and operations criteria/decisions
  • Ensures necessary administrative work is implemented on time (SR, SD/OD procedures, financial forecast on transport, payment of invoices, etc.)
  • Knows, applies and complies with all the administrative procedures linked to his/her work (financial time reporting, follow up on freight payments and eventual container deposits and demurrage) keeps the files up-to-date.
  • Raise the monthly SR and ask for SP or SD/OD creation after having check the invoice.
  • Fill up Paperless-Profile for each OD and archive the hard copy file as per Transport Archiving procedure in force.

Treatment of information

  • Registers and treats information (freight quotations and privileged freight concessions) accurately and confidentially
  • Maintains regular contacts with potential transporter/freight forwarder incl. transport associations and establishes minutes for proper follow-up
  • Keep the Lotus Note STM up to date by attaching all messages to the related request.

REQUIREMENTS

Minimum required knowledge & experience:

  • University degree
  • 5 years' work experience in a similar field
  • Good command of written and spoken English
  • Excellent computer skills
  • Confirmed capacity to implement general ICRC procedures
  • Analytical and methodical person

Standard function description:

  • Lead the Transport EX-China and Propose Transport Strategy
  • Handles large logistical files independently
  • Implements and runs logistics procedures
  • Negotiates contractual matters with external interlocutors

GENERAL DUTIES:

  • Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
  • Understands and adheres to the ICRC Code of Conduct
  • Understands the roles of the components of the International Red Cross and Red Crescent Movement
  • Respects and observes staff regulations and security rules at all times
  • Represents the ICRC in a professional manner at all times
  • Develops and maintains a pleasant and conducive working environment with colleagues and line managers
  • Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC
  • May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

 

Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as salary expectations, by email only to: bej_hr@icrc.org
Attn: Human Resources Department.

Deadline for applications: 2nd June 2022

Kindly note that only short-listed candidates will be invited for the interview