HR Administration Officer

• Ensures full implementation of and compliance with the iDevelop Programme’s rules and guidelines.
• Reviews, prioritizes, and validates staff members’ requests for iDevelop-related activities within the defined timeframe.
• Assesses the relevance of specific iDevelop activities requested by staff members.
• Verifies the credibility of training institutions and universities.
• Ensures that iDevelop activities comply with budget allocations.
• Tracks iDevelop days allocated to specific activities.
• Ensures proper follow-up (e.g., modifications, cancellations) on approved requests.
• Maintains and updates the iDevelop tracker and/or database.
• Provides timely feedback to staff members.
• Escalates complex or special cases to leadership.
• Generates various reports and statistics on a regular basis and/or as required.
• Participates in the periodic review and evaluation of the Individual Development Programme framework and suggests improvements to policies and procedures as needed.
• Participates in weekly, monthly, and quarterly team meetings—remote or on-site—and in other work sessions (as required) with the iDevelop BPO in Geneva for planning, review, and development of programme policies and guidelines.
• Validates invoices and expense reports related to iDevelop activities.
• Conducts regular checks and controls on the iDevelop financial follow-up report.
• Coordinates with various finance units regarding iDevelop-related expenses, including but not limited to overspending, inactive AoEs without expenditures, follow-up and recording of refunds, and correction of erroneous entries. 

• 3–5 years of professional experience in HR Shared Services
• Proven experience in HR administration, ideally in the administration of a learning and development program
• Knowledge of and experience in HR shared services, including workflows, processes, and key performance indicators
• Ability to work accurately and consistently with data, trackers, and reporting tools (e.g., Excel or databases)
• Good understanding of financial processes, including budget monitoring, invoice validation, and expense tracking
• Good command of English; French language skills are an asset
• Computer proficiency, including working knowledge of HR information systems (e.g., SuccessFactors)
• Strong analytical and communication skills; ability to work collaboratively with cross-cultural teams as well as independently.
• The candidate must be open to work onsite in Makati City. 

• A diverse and humanitarian-minded workforce
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
• Training opportunities
• Flexible work schedule 

Qualified applicants are requested to submit their comprehensive and updated resume along with their motivation letter. Only applications received through the career page link will be pre-screened/processed.

Contract type: Fixed term
Deadline of application: 03 May 2026
Target Start Date: June 2026

Only short-listed candidates will be notified. This vacancy is open for Philippine residents only.