HR Assistant

• Internally, interacts with staff members of MSSC
• Externally, interacts with a network of contacts at local level

Human resources management

• Provides general secretarial and administrative support on HR matters (updating staff files and contracts, handling correspondences, promotion, registration and filing, disciplinary processes, transfers, etc.)
• Ensures that information on HR issues under his/her responsibility is shared within the Center
• Ensures compliance of all the processes with Staff regulations and other ICRC HR internal guidelines
• Keeps records (e.g. absences, holidays, etc) and ensures that HR data is of good quality and kept up to date, particularly regarding salary
• Assists and provides support to the onboarding and talent development team.
• Provides information and assistance to staff on HR-related matters
• Upon request from supervisor or HRM, supports in the presentations to staff member on different HR topics
• Supports and advises HR Manager and line managers on probation follow-up and termination of contracts timely and accurately according to HR guidelines

Recruitment/employment

• Provides administrative follow-up for recruitment activities.
• Ensures recruitment process and policy is respected, informs and assists hiring managers and candidates for positions under scope of responsibility.
• Organizes the recruitment processes: initiates recruitment campaign, receives and pre-selects applications, attends interviews and organizes written tests and technical assessments
• Summarizes recruitment results (test and interviews) and once final candidates selected, drafts Job offer for validation
• Prepares all hiring documents (order, contract), creates person in HR space and prepares notification to the relevant authorities.
• Conducts HR briefings on the main policies and rules, follow up with line managers on the induction, onboarding activities for new hires.

Development of the Human Resources Department

• Assists HRM in administering programs, procedures, and guidelines to help align the workforce with the strategic goals of the organization.
• Prepares and maintains reports that are necessary to carry out the functions of the Human Resources department, if necessary or requested.
• Participates in administrative staff meetings and attends other meetings and seminars as necessary and to represent the department.

Training and development

• Provides administrative follow-up for training activities.
• Compiles and schedules participants into training sessions.
• Tracks participants and enters training records into a consolidated excel file and maintains it.
• Develops and keeps updated the list of training priority by employee.
• Encourages development through iDEV, iLearn and other online platforms.
• Organises and supervises language classes for resident and mobile staff

• University degree in Human Resources, Psychology, Business Administration or other related studies
• At least 2 years work experience in HR
• Excellent written and spoken English
• Excellent computer skills especially in MS Office applications, including MS Excel, Word & PPT
• Excellent organizational and time management skills
• Excellent interpersonal skills
• Capacity to employ applicable rules and procedures
• Capacity of treating information confidentially
• Amenable to fixed-term employment

• Diverse and humanitarian-minded workforce
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
• Training opportunities
• Flexible work schedule

Qualified applicants are requested to submit their comprehensive and updated resume along with their motivation letter. Only applications received through the career page link will be pre-screened/processed.

Deadline of application: 02 July 2025
Target Start Date: Immediately
Contract Duration: July to December 2025
Office Address: 32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines

Only short-listed candidates will be notified. This vacancy is open to Philippine residents only.