Payroll Specialist

• Internally, interacts with employees, fellow members of the HR administration team at the PACSS, HR Administration Specialists at headquarters, Business Process Owners, HR Managers, Talent Managers, HR Service Providers, and Finance unit.
• Externally, may interact with external suppliers and service providers.

Payroll

• Manages workflows to ensure that all payroll transactions (pre-and post-closing) are processed correctly and on time, in compliance with the Swiss legislation on social security.
• Prepares staff monthly payroll along the lifecycle changes of the staff members (hiring, rehiring, unpaid, holidays, sicknesses, benefits, end of service, change in contract, change of compensation), including retroactive management and calculations of the concerned files.
• Does and computes all the calculations and related checks based on the reports emanating from the systems in place.
• Processes payroll-related transactions correctly and on time in the system including (but not limited to) mobility-related benefits, teleworking allowance, overtime, daily allowance for civilist, apprentice allowance and seniority bonus of employees under Geneva contract (Headquarters and Mobile)
• Send outs Negative Balance Warning to former employees.
• Applies monthly controls.
• Facilitates the payroll output and its social contributions statements, the financial statements like reconciliations, according to their timeframes.
• Contributes to the quality control of the payroll by controlling with high level of attention the pay slips of the portfolio under his/her responsibilities.
• Identify and documents the exception cases and escalates them when not already identified.
• Checks supporting documents in My HR file.
• Provides salary documents upon employee request.
• Provides support and handles payroll related requests of his/her portfolio.

Quality assurance

• Develops and keeps documents and processes up to date, adapts to updated payroll processes by following changes in legislation or internal regulations and guidelines.
• Develops and updates quality control mechanisms necessarily.
• Participates in internal and external audits.
• Upholds Data Protection and Data Privacy laws in contexts where ICRC operates as well as internal ICRC Data Protection regulations.
• Provides support and guidance to other HR Administration teams in relation to Payroll processes, providing inputs for process improvements.

Additional duties

• Follows up on all work-related messages and correspondence with the relevant contacts and departments.
• Takes responsibility for their own professional learning and development
• Participates in projects, as necessary.
• If necessary and upon request, provide ad hoc administrative tasks for the unit or department.
• Being proactive with continuous improvement propositions for the team’s management processes and / or more generally the PAC Administration.

• University degree in HR or Business Administration 
• Typically, 3-5 year’s professional experience.
• At least 3 years’ experience working within Payroll Administration with knowledge of administrative aspects related to contractual obligations
• Excellent verbal and written communication skills in English, good conduct of French an asset
• Excellent computer literacy (Excel, Word)
• Excellent analytical and critical thinking skills, able to multitask in a fast-paced environment
• Experience using and knowledge of HR Information systems, in particular Strategic and/or Success Factors (SAP) considered an asset

• Diverse and humanitarian-minded workforce
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
• Training opportunities
• Flexible work schedule

Qualified applicants are requested to submit their comprehensive and updated resume along with their motivation letter. Only applications received through the career page link will be pre-screened/processed.

Deadline of application: 13 December 2024
Target Start Date: Immediately
Office Address: 32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines

Only short-listed candidates will be notified. This vacancy is open for Philippine residents only.