Procurement Administrative Officer

• Internally, interacts with the Finance and Administration Division, Air Ops Managers and Officers in the field.
• Externally, interacts with aviation service providers and suppliers.

• Is responsible for monitoring the receipt and processing of Air Ops invoices in PINS.
• Responsible for IRIS Requisition, PO process, and vendor registration.
• Coordinates with Accounts Payable team any concerns regarding invoices and vendor details.
• Serves as focal point support for all field administrative requests and accounting issues with suppliers and operators.
• Monitor AOMS4 fuel cost summary and reconcile with Fuel Statistics file.
• Assists in the reconciliation of reports data between the Air Ops expenses and activities.
• Closely tracks all cost recovery entries and ensure that receivables are timely collected.
• Closely tracks all fuel and air navigation charges to identify common erroneous or over charging. 
• Ensures that all finance transactions are documented and are in line with established procedures.
• Maintain an updated library of Operator Documents in the Knowledge Portal.
• Maintain support in the vendor information maintenance and administration of procurement tender data.
• Calculates and prepares financial information for invoicing of cooperation contracts.
• Assist in organizing trainings such as DGR training and seminar presentations.
• Performs any ad hoc works as required by Air Ops Management.

• University degree (business-related or accounting).
• Good command of written and spoken English (knowledge of French is a plus).
• Six-sigma training or certification and process mapping or improvement experience desired.
• Computer proficiency (MS Office applications, accounting tools and SharePoint).
• Minimum of 2 years’ experience in accounts payable or procurement process in a large organization.
• High attention to detail and highly organized on files is required.
• Experience in the field of aviation, transportation, or petroleum related industry.
• Experience in accounting works and must have good analytical skills.
• Experience in Accounts Payable, Account Receivable or Treasury functions.
• Experience and proficiency in using invoice processing tools.
• Experience in working with a team in special projects.
• Knowledge on internal controls and procedure compliance is a plus.
• Experience in working with different cultures or nationalities.
• Experience in working with international or non-profit organization is an asset.

• Diverse and humanitarian-minded workforce
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
• Training opportunities
• Flexible work schedule

Qualified applicants are requested to submit their comprehensive and updated resume along with their motivation letter. Only applications received through the career page link will be pre-screened/processed.

Deadline of application: 27 December 2024
Target Start Date: Immediately
Contract Duration: 3 months
Office Address: 32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines

Only short-listed candidates will be notified. This vacancy is open for Philippine residents only.