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Donor Reporting Officer (Proposal and Report Specialist)

Application deadline
Place of work
2/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines
Contract
Open-ended
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The Donor Reporting Unit follows the work of the ICRC worldwide and turns that work into reports, appeals, funding proposals and other documents for our donors. Our audience includes governments, public and private donors, and international organizations.

Reporting officers under the European Civil Protection and Humanitarian Aid Operations (ECHO) Reporting Cell contribute to the Unit’s work by writing and preparing documents required for the negotiation and delivery of contracts between the ICRC and DG ECHO.

They use information from internal ICRC sources and work with other teams to ensure that these documents are delivered in a timely manner, and that they conform with the ICRC’s frameworks, policies and standards and DG ECHO’s specific requirements. 

Main responsibilities

  • Studies donor/partner requirements and the feasibility of meeting those requirements and coordinates the relevant focal points and the wider ICRC to facilitate the delivery of such requirements throughout the life cycle of the donor contract, starting from negotiations
  • Produces any required iterations of the fundraising materials mentioned above, based on donor requests and operational updates, and to meet the final terms and conditions of donor contracts following negotiations
  • Builds narratives based on data from internal reporting tools and platforms – requesting additional information from the field or headquarters when needed – to develop high-quality one-off or periodic reports outlining the extent to which the ICRC has performed against targets and objectives set out in proposals and related documents
  • Ensures that documents submitted to donors comply with the donors’ reporting requirements
  • Consolidates data on programme implementation and indicators monitoring
  • Keeps available and up-to-date information on ICRC activities in relevant operational contexts, as well as humanitarian and political developments in these contexts, using internal reporting tools and other means

Selection requirements

  • University graduate
  • Excellent English communication skills; proficiency in French an asset  
  • Computer proficiency
  • Experience as grant or proposal writer, researcher, project manager, communication professional or in an equivalent position – especially in development or humanitarian sector – an advantage
  • Ability to manage multiple deadlines, adapt to shifting priorities, and grasp and apply concepts quickly  
  • Knowledge of project management cycle, especially proposal development and/or monitoring and reporting, an asset  
  • Proven prior experience in writing in the English language, preferably as a communication professional, writer or researcher etc.
  • Proven experience in analysing and synthesizing large amounts of information
  • Amenability to work onsite in Makati City, Philippines 

What we offer

  • Diverse and humanitarian-minded workforce
  • An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
  • Flexible work schedule

How to apply

If this sounds like a good fit for you, kindly apply through the “Apply now” button and attach a copy of your updated and comprehensive resume along with your motivation letter.   
 
Deadline of application: 4 November 2026  
Contract type: Open-ended
Office address: 32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines  
 
Only shortlisted candidates will be notified. This vacancy is open for Philippine residents only.    

About us

The International Committee of the Red Cross (ICRC) is a neutral, impartial and independent humanitarian organization that protects and assists people affected by armed conflict and other situations of violence around the world. It is present in over 100 countries, and its headquarters is in Geneva, Switzerland.

The ICRC's Manila Shared Services Center (MSSC), based in Makati City, Philippines, carries out a range of global functions, including reporting, financial, logistical, human resources and other services.

The Donor Reporting Unit follows the work of the ICRC worldwide and turns that work into reports, appeals, funding proposals and other documents for our donors.

Apply now