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Expense Claims Process Analyst

Application deadline
Place of work
32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines
Contract
Open-ended
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The Expense Claims Process Analyst is responsible for ensuring the efficient and accurate processing of expense claims submitted by ICRC employees.

The role contributes to maintaining the organization’s trustworthiness and operational continuity by providing reliable, timely, and accurate financial data while adhering to established financial and HR policies.

Relationships

Internally, interacts with "clients" from other departments.

Accountabilities and responsibilities

  • Validate claims to ensure they fall within the scope of Travel & Expense (T&E) services.
  • Confirm compliance with HR policies and financial rules related to expense claims.
  • Verify the completeness of supporting documents, required authorizations, and claim information. Follow up with claimants for missing or incomplete details.
  • Ensure accuracy in expense types, amounts, currencies, and exchange rates used.
  • Approve or reject claims in the PeopleSoft system, ensuring alignment with organizational policies.
  • Escalate complex or special cases to the Team Leader or relevant HQ units as needed.
  • Respond promptly and professionally to client queries regarding expense claims.
  • Update and maintain records to track specific expense movements and requirements.
  • Maintain an organized and accessible filing system for claims and related documents.

Selection requirements

  • Bachelor’s degree in Accountancy, Finance, or a related field.
  • Proven experience in expense claims processing or a related finance role.
  • Familiarity with expense management tools and enterprise resource planning (ERP) systems such as PeopleSoft.
  • Proficient in Microsoft Office Suite, particularly Excel and Word.
  • Excellent command of spoken and written English.

Desired skills and profile

  • Strong analytical and problem-solving skills with high attention to detail.
  • Exceptional organizational abilities to manage multiple tasks efficiently.
  • Client- and solution-oriented mindset with a proactive and diplomatic approach.
  • Strong communication skills to effectively interact with internal and external stakeholders.
  • Ability to work autonomously and collaborate in a team-oriented environment.

What we offer

  • Diverse and humanitarian-minded workforce
  • An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
  • Training opportunities
  • Flexible work schedule

How to apply

Qualified applicants are requested to submit their comprehensive and updated resume along with their motivation letter. Only applications received through the career page link will be pre-screened/processed.

Deadline of application: 22 December 2024
Target Start Date: Immediately
Office Address: 32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines

Only short-listed candidates will be notified. This vacancy is open for Philippine residents only.

About us

The International Committee of the Red Cross (ICRC) is a neutral, impartial and independent humanitarian organization that protects and assists people affected by armed conflict and other situations of violence around the world. It is present in more than 100 countries, with headquarters in Geneva, Switzerland.

The ICRC's Manila Shared Services Center (MSSC), based in Makati City, Philippines, carries out a range of global functions, including reporting, financial, logistical, human resources and other services.

The Expense Claims Process Analyst is responsible for ensuring the efficient and accurate processing of expense claims submitted by ICRC employees.

Apply now